Atatürk University

INSTITUTIONAL

OPEN SCIENCE POLICY OF ATATURK UNIVERSITY

1. Purpose and Scope

AtaturkUniversity, being a well-establishedinstitution that aims to raisequalified individuals through formal and distance education and tocontribute to science and art at a universal level, acceptsalways forward in the service of life asits ideal. In this context, Atatürk University supports activitiesin order to improve science and to convey information to society inthe fastest way within the scope of OpenScience Policy.

OpenScience Policy of Atatürk University defines projects and outputssupported by  the institution and basic principles and rules relatedto the management, storage, archiving and public disclosure ofscientific publications and research data related to the institution.

2. References:

OpenScience Policy for Universities  As a model of Higher EducationInstitution

OpenScience Policy of  Scientificand Technological Research Council of Turkey

3. AtatürkUniversity  Open Access Policy For Publications and Research Data

    1. BasicPrinciples

      1. AtatürkUniversity adopts open, accessible, repeatable and reliableresearch outputs and practices in order to contribute to theimprovement of science and technology; and it also supports thedissemination of information for the benefit of all externalstakeholders and the community.


      1. AtatürkUniversity adopts the principle of "clarity" inscientific data and publications within the framework ofinternationally accepted ethical principles.Within thisprinciple, it guarantees to make the infrastructure to supportopen science with scientific cooperation, sharing of theinformation, continuous accessibility and protection and to updateit within the framework of technological innovations andrequirements.Itencourages and supports the use of these tools by researchers.

Atatürk University, which evaluates Open Scienceas a tool for research to make it more transparent, rigorous andefficient, considers that  all scientific research results and data funded by public resources should be open and free of charge for allresearchers and society at a national and global level.

    1. Jurisdictionand Impact of Open Science Policy

OpenScience Policy is valid for all researchers of Atatürk University.According to this policy,any agreement with parties related to theaccess rights, storage and archiving is top priority when theresearch is funded by third parties.

TheOpen Science Policy was approved by the Senate of Atatürk Universityand went  into effect  from that day DD/MM/yyyy.

    1. Rights,Responsibilities and Duties

      1. CorporateResponsibilities and Duties of Atatürk University

        1. Aswell as providing the necessary infrastructure and funding tomake the transition to Open Access / Open Science, AtatürkUniversity informs and supports researches and all stuff aboutthese activities like education, training and seminars, etc. .In this context, the institutionprovides the necessary contributions for its researchers to adoptand use Open Science policies and it considers this policy as apart of the professional training and Career Development offeredto them.

        2. AtatürkUniversity creates an “OpenScience Office” to carry out itsOpen Science Policy and to improve and implement data managementplans related to the research data within the scope of nationaland international legislation.

        3. AtatürkUniversity provides the infrastructure and tools for thelong-term recording, protection, management and distribution ofresearch data and other records, and it defines relevantprocesses, and it also provides guidance services to theresearchers on these issues. Itmandates the use of unique identifiers like DOI and ORCID.

        4. AtatürkUniversity encourages Open Sciencepractices like participation for scientific projects, citizenscience, open peer assessment, use of open educational resources,and open access to publications and data for common good.

        5. AtatürkUniversity establishes the systems to form the usage ofstatistics of the institutional academic open archive and followsit and then, it shares it to thepublic.

Atatürk University ensures that the open academicarchives of the institution and other research infrastructures complywith FAIR principles (Findable, Accessible, Interopeable, Reusable)and requirements of European Open Science Cloud (OpenAIRE)certification  related to its technical features.

Atatürk University adoptsOpen License principles whilepublishing content and data. (Sample collection of open licenses:https://creativecommons.org/licenses/?lang=tr)

      1. Responsibilitiesof Researchers

        1. Researchersmanage research data and educational resources within theframework of  Open Science Policy ofthe institution.

        2. In the absence ofany binding primary agreement within the third parties,researchers comply with the legal obligations and relatedorganizational, regulatory, institutional and other agreementsabout research results and the production, processing, storage,management and distribution of data.

        3. Researchers are obliged to abide by theprinciples related to the protection, processing, archiving anduBilgisayar Bilimleri Araştırma ve Uygulama Merkezise of datawithin the framework of the OpenScience Policy.

        4. Researchersmust put the full text of their publication, which is not coveredby copyright, (or the copy of the article which is covered bycopyright, which has been reviewed by the referee before thepublication) and the digital copy of critical data related to thepublication in due of certain time which is readable and easy toprocess before or after publication into the academic archive.This is also valid for the publications within the scope ofGolden Road Open Access.

      2. OpenAccess to Publications

        1. Inthe case of "Green Way Open Access”, Atatürk Universitymakes the access obligatory to the full text of all publicationsmentioned in the article 5.2.4.under a standard Open License inmaximum of 6 months (12 months for publications in the socialsciences and humanities).Monographsmust be put into the academic archive. Access remains closeduntil the publisher embargo expires as well.

        2. Publicationsthat are embargoed by the publisher or the author must have clearaccess to the metadata of publication in order to increase theirvisibility.

        3. Thepublications created by a single author like thesis, article,book, etc. from Atatürk University are computerised by theauthor himself, and the studies or publications created by morethan one author are computerized by the editor-in-chief, bookeditor, project manager or the communication author of thearticle.

Researchers can also transfer the studies thatthey prepared in collaboration with authors or authors from differentinstitutions into the institutional open archive.This transfer is done by the institutionaddressed communication author or the institution addressed authors.

        1. WhileAtatürk university is evaluating the publications of its membersindividually or institutionally, it only takes into consideration the metadata and publications whose full text has been placed tothe academic archive in accordance with the mentioned conditionsabove.

        2. AtatürkUniversity informs its members about the protection of copyrightownership and additional license issues and encourages them toget license. Thisincentive can be made by adding additional articles to thepublication contract. (Example templates: https://sparcopen.org/)

        3. AtatürkUniversity encourages its researchers to put their publicationsinto the institutional academic archive before the current policythat goes into effect and it also encourages them to make thesepublications clearly accessible as soon as possible.

      1. OpenAccess To Research Data

        1. AtatürkUniversity obliges the research data presented in scientificpublications, which is required to verify the results of theresearch, to be put into the archive according to theinternational standards.

        2. AtatürkUniversity supports to approach the data and services accordingto the principles of open access and FAIR.The data must be observable andavailable whenever possible.

        3. ResearchEcosystem of Atatürk University follows the principle of" as open as possible, as closed as necessary". Ifthe data is not available for legal, privacy or other relatedreasons (like sensitive data or personal data), this should beclearly explained. However, the metadata that provides access toprimary data should be available in all cases.

        4. AtatürkUniversity complies with the requirements of OpenScience Cloud to observe OpenScience resources.

        5. AtatürkUniversity provides an appropriate data management plan for everyresearch activity that its members include.

        6. AtatürkUniversity provides necessary information and support for theresearchers to make the results of the research be licensed afterthe project properly.

        7. Theminimum archive period for research data is 10 years at AtatürkUniversity. After the expiration of the required archive periodor if these records are deleted or destroyed for legal andethical reasons, the institution takes into consideration  alllegal and ethical perspectives of such actions.

      2. OpenScience

Atatürk University promotes and supportsdifferent applications of Open Sciencelike citizen science projects, open peer assessment, open educationalresources, open license, standard open license, etc.  as well as openaccess to publications and data.

      1. INFRASTRUCTURE

        1. AtatürkUniversity meets approved quality standards (having FAIRprinciples compliance with OpenAire) and is related to theEuropean Open Science Cloud.

        2. AtatürkUniversity ensures that the records can be in accordance with theappropriate archives in international standards and arecompatible with the OpenAire metadata scheme.



Research Evaluation and Measurement

        1. AtatürkUniversity monitors the developments about OpenScience in the world and thestudies of Open Science PolicyPlatforms, and develops a researchevaluation framework that promotes research quality and OpenScience behavior and practices, andit also collaborates with institutions related to this field.

        2. AtatürkUniversity (e.g. sharing imprecise results through openplatforms, using open software and other tools, participation inopen collaborative projects, citizen science, etc.) createsreward mechanisms for researchers who use OpenScience practices.

      1. OpenScience Education

        1. OpenScience Office opens training courses for researchers, librariansand other support staff in order to facilitate the adoption ofopen science through collaboration with relevant units orinstitutions. These trainingcourses include the necessary knowledge and skills in open accesspublishing, open data, data management, research data, andresearch ethics.

        2. AtatürkUniversity provides Open ScienceEducation to researchers at allcareer stages (within the framework of curriculum), taking intoconsideration the variety of disciplines.

        3. AtatürkUniversity provides the necessary funds for OpenScience Education from its ownresources and/or collaborating with other institutions.

    1. Validityof Policy

      1. Thispolicy is reviewed and updated every two years by the Senate ofAtatürk University. Rectorate ofAtaturk University is responsible for the implementation of thispolicy and assumes the position of coordinator while resolvingdisputes that may appear and making changes to the policy whennecessary. The part of this policyrelated to research data is implemented as a pilot scheme for twoyears from the effective date of the OpenScience Policy.

Open Science Officeof Atatürk University, which will work under Rector or Vice-Rectorincludes experts who are considered as appropriate by the Senate:

  • Coordinator

  • Headof Library and Documentation of Atatürk University

  • Headof Information and Document Management 

Open Science Office revisesthe policy and submits its proposals and opinions to the Rectorate ofAtatürk University when it is necessary.

  1. Definitions

    1. Openpeer review: itis defined as a scientific review mechanism in which both thereviewer and the author are informed about each other's identitiesthroughout the review and the publication period.

    2. OpenScience: Itaims to make available the primary outputs of publicly supportedresearch results - publication and research data- to the public inan unconstrained or minimally restricted digital environment (OECD,2015. https://www.fosteropenscience.eu/node/1431#oecd2015).

    3. OpenEducation Resources:These are teaching, learning and research materials that are usedto allow open licences free reuse and continuous improvement foreducational purposes (OECD,2015.https://www.oecd.org/innovation/open-educational-resources-9789264247543-en.htm).

    4. Openaccess: Without any financial, legal or technical barriers via theinternet, it allows scientific literature to be accessible,readable, recordable, dublicable, printable, indexciable, usablefor and scannable for any purposes .It is also easy to add a linkto the full text and to transfer software as a data.

      1. GoldenPath Open Access: Researchers’studies published in academic journals are kept open to accessfrom the moment published by the journal.

      2. GreenWay Open Access: Itis a system that offers an open access to one copy of the acceptedversion of the researchers’ studies published in academicjournals in open archives. 

    5. Opendata: Open data is data that can beused, reused, and distributed free of charge and freely byeverybody without being subject to any copyright, patent or othercontrol mechanisms.

    6. Academicstudies: It refers to all the studiesrelated to the researches which are formed by funds and creativeactivities of the institution members.

    7. AcademicArchives and Subject Archives: Theseare systems that collect, organize and archive publications, dataand other intellectual products produced by scientific research andsupported by public resources (theses, lecture materials, studyreports, etc.) on a long-term basis.

    8. Research:it is defined as any kind of creativeand systematic work done for the purpose of science improvement.

    9. Researchdata: It is the data used to verifythe results presented in scientific publications (e.g. statistics,experiment results, measurements, observations, interview records,images, etc.) or other data used during a project and described inthe Research Data Management Plan.

    10. Researcher:research staff from all levels,regardless of their level of employment, including employees andPhD students.

    11. EuropeanOpen Science Cloud-EOCD: Theproject, which the European Commission announced in April 2018 indetail, aims to collect "embedded” data fromacademicjournals and books of  1.7 million researchers and 70 millionscientists and technologists in European Union and to make thisdata available to everyone.https://ec.europa.eu/research/openscience/index.cfm?pg=open-science-cloud

    12. Storage: It isall the things that must be done to provide continuous access todigital materials.

    13. DOI(Digital Object Identifier ):These areidentifiers that describe an intellectual property or any part ofthat intellectual property that exists online.

    14. FAIRprinciples: It is an acronym forresearch data management or any of the initiatives related to theEuropean Open Science Cloud. It is based on the principle that thedata is Findable, Accessible, Interoperable and Reusable.https: //www. go-fair.org/fair-principles/

    15. AtatürkUniversity Digital Archive Open Access System:It is an archivethat provides open access to publications and research data ofresearchers from Atatürk University. 

    16. Memberof Atatürk University: Academics,staff and students of Atatürk University.

    17. OpenAIRE:It is a technicalopen access infrastructure project that provides outcomes forscientific publications, an access to open research data andresearch information, and it enables  a variety of services tocontent providers  in line with the Open Science Objectives of theEuropean Commission. www.openaire.eu

    18. ORCID(Open Researcher and Contributor ID):Orcidis the alphanumeric code used to identify scientists and academicauthorities uniquely. https://orcid.org/

    19. Copyright:it is the entire material andnonmaterial rights by law on the products that a person createswith his/her intellectual efforts.

    20. ProperArchive: It meets quality standards likeFAIR principles, OpenAire compliance, CoreTrust Seal.

    21. Metadata:Metadata is a dataset that defines aninformation source. In other words, it is a structured anddescriptive information about the discovery, identification, usageand management of digital information and information sources.

    22. Citizenscience: It is a scientific researchconducted by non-professional scientists.

    23. DataManagement Plan: Data management plan is atool that shows researches how to take responsibilities on thequality of research data, data sharing and data security. 

    24. Publication:it is defined as the published (or inthe process of being published) studies of the researchers from theinstitution after reviewer evaluates them.



INSTITUTIONAL